These bylaws replace all previous versions for governing the affairs of the Association and will become effective January 1 of the year after the vote has taken place.
The name of this Association shall be the Arkansas Library Association.
The Association shall devote a major part of its activities to further its purpose, within the meaning of Section 501(c)(3) of the Internal Revenue Code of 1986.
Its assets shall be distributed solely for the furtherance of the purpose of the organization.
In the event of the dissolution of the Association, its assets shall be distributed for one or more of the exempt purposes specified in section 501(c)(3) of the Internal Revenue Code of 1986.
The Association shall hold a chapter membership in the American Library Association and shall be represented by a Councilor or Councilors elected to the American Library Association Council in accordance with provisions of the Constitution and Bylaws of the American Library Association.
The Association may choose to join other library-related associations as deemed necessary.
Any person, library, or other organization interested in library science, librarianship, and the purpose of the Association may become a member upon payment of dues or upon being granted an honorary membership. Membership for the Association will run on a 12 month basis from time of payment.
Membership of the Association shall consist of personal members and institutional members. Personal members shall have the right to vote in elections, hold office, serve on committees, attend division and round table meetings, and receive all publications and notices of the Association upon payment of annual dues.
The Executive Committee of the Executive Board shall serve as an advisory group to the Executive Board, and, in case of emergency, may act on their behalf. The Executive Committee shall be composed of the President, Vice-President/President-Elect, Past-President, Secretary/Treasurer, and the American Library Association Councilor. The Executive Administrator shall serve as an ex-officio member without a vote. The Committee shall meet upon call from the President.
The Executive Administrator shall be contracted by the Executive Board and shall serve until the contract is terminated by either party following at least thirty days written notice. Duties and salary shall be governed by the Executive Board.
Special meetings will be held if 1) the Executive Board chooses to call one, or 2) fifty or more members petition the President to call one. Only business specified in the call for the special meeting may be transacted.
The Association shall notify all members at least thirty days before the time of the annual meeting or any special meetings. In case of special meetings, this notice shall specify the business for which it is called.
Five percent of the total personal membership shall constitute a quorum for the transaction of business of the Association at any general membership meeting. Official membership records in the Association office will be used to determine the number needed for the quorum.
The fiscal year of the Association shall be the calendar year.
The Executive Administrator and Secretary/Treasurer shall maintain accurate records of all financial affairs of the Association, shall make a written report to the Association members at each annual meeting, and shall make all financial records available for audit upon request of the President.
The Executive Administrator, President and Secretary/Treasurer shall be bonded annually for an amount to be determined by the Executive Board. The bonding agent shall be identified in the annual financial report.
Divisions and Round Tables may be organized to represent specific groups or interests within the Association. Divisions are organized around a certain type of library or institution within the library field; some of these Divisions are state chapters of American Library Association Divisions. Round Tables are organized around specific types of professions, functions, or areas of interest within the library field, regardless of the type of institution.
A Division or Round Table may be formed following a petition to the President of 25 or more Association members interested in the same general field of activity. Once this petition has been made, the Executive Board will authorize the creation of a new Division or Round Table. The general membership will vote on establishing the new Division or Round Table at the next annual meeting, at which time members may join the Division or Round Table and vote to appoint a chair. Any personal member of the Association may have membership in more than one Division or Round Table.
A list of recognized Divisions and Round Tables may be found in the ArLA Manual. All Divisions and Round Tables exist for the purpose of discussion, planning, and cooperative action. All activities of the Divisions and Round Tables shall be related to the policies and work of the Association and shall not be discharged independently of the Association and its Executive Board.
Each Division and Round Table shall prepare an annual income and expense budget for the Executive Board. The Executive Board may appropriate and budget reasonable sums to support the work of a Division or Round Table.
Each Division or Round Table shall elect officers in accordance with their specific rules, subject to review by the Executive Board of the Association. All candidates and elected Division or Round Table officers and committee members must be Association members.
Divisions and Round Tables shall notify the Executive Board of any meetings, joint sessions, or other programs that are held other than at the time and place of the annual Association meeting.
All Divisions and Round Tables shall submit minutes of annual meetings and any special meetings to the Association Secretary.
Divisions or Round Tables of the Association may be dissolved by a petition submitted by a majority of its members, subject to the approval of the Executive Board. Any money earmarked for that Division or Round Table will revert to the Association’s General Fund.