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Acquisitions Accounts Payable Specialist: University of Arkansas, Fayetteville, AR

10 Jun 2022 12:18 PM | Ronald Russ (Administrator)

Type of Position:

Education

Workstudy Position:

No

Job Type:

Regular


Work Shift:

Day Shift (United States of America)

Sponsorship Available:

No

Institution Name:

University of Arkansas, Fayetteville

Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance Arkansas and build a better world through education, research and outreach by providing transformational opportunities and skills, promoting an inclusive and diverse culture and climate, and nurturing creativity, discovery and the spread of new ideas and innovations.

The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation’s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.

Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening.

If you have a disability and need assistance with the hiring process, please submit a request via the Disability Accommodations | OEOC | University of Arkansas (uark.edu) : Request an Accommodation. Appli­cants are required to submit a request for each position of which they have applied.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 479.575.5351.


Department:

Accounts Payable


Department's Website:


Summary of Job Duties:

The Acquisitions Accounts Payable Specialist acquires educational and research materials in all formats, manages the physical processing of purchased items, activates ebooks, processes invoices, and maintains payment records. The specialist manages the departmental email account, including answering pricing and availability inquiries; communicates with vendors and publishers to coordinate receipt of materials and invoices; consults Cataloging Librarian, Preservation, subject specialists, Head of Acquisitions, or other relevant units as needed for feedback or instructions; backs up other positions in the department; and performs other duties as assigned.

Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.


Qualifications:

Minimum Qualifications:

  • Formal education equivalent of a high school diploma

  • At least two years of experience in library services

Applicable equivalencies may be considered.

Preferred Qualifications:

  • 2 years of relevant experience in a library or in an administrative services position or in a related field

  • Experience with OCLC and an integrated library system, such as Sierra or Alma/Primo or comparable software

  • Experience with Workday

  • Experience with documentation

Knowledge, Skills, and Abilities:

  • General knowledge of accounting practices, receiving invoices, and payment processing basics

  • Strong attention to detail

  • Cordial and respectful communication and customer service skills

  • Proficiently skilled in Microsoft Suite, specifically Outlook, Word, and Excel

  • Excellent interpersonal, communication, organization, and time management skills

  • Ability to work independently as well as in a team setting in developing and carrying out responsibilities and problem-solving

  • Aptitude for learning and adapting emerging technologies

  • Ability to work effectively with faculty, staff, and students in a multicultural and diverse environment


Additional Information:

Salary Information: $31,163

Required Documents to Apply:

List of three Professional References (name, email, business title), Resume

Optional Documents:

Cover Letter/Letter of Application, Proof of Veteran Status


Recruitment Contact Information:

Kathy Riggle; HR Partner; kriggle@uark.edu


All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.


Special Instructions to Applicants:


Pre-employment Screening Requirements:

Criminal Background Check, Sex Offender Registry

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture and climate that embeds inclusion, diversity, equity, and access. For more information on diversity and inclusion on campus, please visit: Division of Diversity, Equity, and Inclusion

The University of Arkansas is an equal opportunity, affirmative action institution. The university welcomes applications without regard to race/color, sex, gender, pregnancy, age, national origin, disability, religion, marital or parental status, protected veteran or military status, genetic information, sexual orientation, gender identity or any other characteristic protected under applicable federal or state law. 

Persons must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.


Constant Physical Activity:

N/A


Frequent Physical Activity:

N/A


Occasional Physical Activity:

N/A


Benefits Eligible:

Yes

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