Arkansas Library Association Logo


Arkansas Library Association
Annual Conference
September 24-26, 2017
Exhibitor Information

Arkansas Library Association Annual Conference Logo

Embassy Suites & Convention Center
Rogers, Arkansas

Dear Exhibitor,

The Arkansas Library Association invites you “Spice Things Up” our 2017 Annual Conference to be held at the Embassy Suites and Convention Center in Rogers, Arkansas, September 24-26, 2017. Exhibit days are Sunday, September 24 and Monday, September 25. The host hotel, Embassy Suites NWA (3303 Pinnacle Hills Parkway, Rogers, AR, 72758) is offering a conference rate of $135 plus tax. Reservations can be made by calling 479-254-8400 or going to the following link:

http://embassysuites.hilton.com/en/es/groups/personalized/X/XNAESES-ARL-20170923/index.jhtml

Registration and sponsorship opportunities are available online at www.arlib.org and paper registration is included on page three. The registration deadline is Friday, September 1, 2017.

Thank you for your interest,

David Eckert
ArLA 2017 President

Space Assignments: Assignments will be based on the order in which they are received. While every effort will be made to honor your request, there are no guarantees. ArLA reserves the right to locate exhibits as necessary. All exhibits will be in one ballroom.

Exhibit Space: Each exhibitor will be provided a 6’ skirted table, two chairs, pipe, drape, and signage indicating your company’s name. Electrical outlets will be provided to those who have noted it is needed on their registration form. A space agreement must be executed by each exhibitor for the right to use the allotted space. No space shall be sublet for any reason. ArLA reserves the right to decline any exhibit or part thereof which it considers unsuitable, and to amend these conditions and restrictions when it deems necessary to the proper operation of the exhibitions.

Hours of Exhibition: Exhibitors may begin setting up booths at 10:00 am on Sunday, September 24. All exhibitors must be set up and open by Sunday at 2:00 pm. Closure of exhibits will be Sunday at 5:00 pm and will re-open at 8:00 am Monday, September 25. Exhibitor conclusion is scheduled for Monday, September 25 at 3:30 pm. Teardown will occur immediately and conclude by 6:00 pm.

Exhibitor Raffle: There will be no exhibitor game to participate in the raffle this year. Forms to sign up to be in the raffle will be at each booth with a raffle prize. Those entered into that booth’s raffle will be in the drawing for that booth’s raffle prize to be drawn on Monday afternoon.

Liability: The exhibitor will be responsible for loss or damage to goods or property in his/her ownership and the exhibitor agrees that he/she will indemnify and save harmless ArLA for all injuries or damages to persons or property through the fault, in whole or in part, of the exhibitor, his/her employees, licensees, invitees, or guests. All safety regulations and restrictions of the city of Rogers and the state of Arkansas must be followed. ArLA is not responsible for damages or otherwise to any exhibitor by any reason of strikes, labor disputes, or any other causes beyond its control, which in any manner restrict, limit, or cancel this scheduled meeting.

Shipping of Materials: The exhibitor is encouraged to make such arrangements beforehand. If necessary please ship materials to Embassy Suites NWA, Attn: ArLA Conference, 3303 Pinnacle Hills Parkway, Rogers, AR, 72758. Material will be held up to 48 hours prior to the conference.

Cancellation: No refunds on booth space cancellations will be made after September 28, 2017.  
Please note:  WiFi is $35/day per device.

Contact Information:
ArLA Administration
Prime Management Services Inc.
Maureen Huseman
Arkansas Library Association
3416 Primm Lane
Birmingham, AL  35216
info@arlib.org
1-800-241-4590

ArLA 2017 Exhibitor Chair
Johnice Dominick
Dominick@camals.org
870-423-5300

Download Exhibitor Signup Form PDF

or register online here


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